What if you went ahead and scheduled the appt, then said to W, "Our MC appt is set for (date) at (time)," and if she reacts and says it won't work because she has to work that day, has quilting class, or whatever, tell her, "Then I need your schedule now please so that I can kindly reschedule."
???
(((((Jeff)))))
Getting over a painful experience is much like crossing monkey bars. You have to let go at some point in order to move forward. ~ Joseph Campbell